Privacy Notice – Mayo Badminton Association

Effective Date: 7 August 2025

Mayo Badminton Association is committed to protecting your personal data in compliance with the General Data Protection Regulation (GDPR). This privacy notice outlines how we collect, use, store, and protect the information you provide when engaging with us through our website and online forms.

What Data We Collect

Through our tournament, league, and contact forms, we may collect the following types of personal data:

• Full name

• Email address

• Phone number

• Badminton Ireland (BI) Registration Number

• Player grade (level)

• Club name

• League entry preferences

• Club area and night availability

• Additional voluntary information

• Eircode of venue

• Team contact (e.g., captain)

• Number of players registered or needed

• Squad player names, BI numbers, and grades

• Training session schedules

• Messages or queries submitted through the contact form

Purpose of Data Collection

We collect and process this data solely for the purpose of:

• Registering teams and players for league and tournament competitions

• Organising fixtures and managing schedules

• Communicating with club representatives and players

• Monitoring team composition and league entries

• Ensuring effective competition planning across club regions

• Responding to queries submitted through the website

Publication of Fixtures and Results

To promote transparency and community engagement, we publish:

• Fixtures, including team matchups and schedules

• Live league tables, based on scores and points

• Match results, including scores and points only

These details are made available on our website and may be updated throughout the season. No personal contact information is displayed.

Photo Gallery and Event Images

Mayo Badminton Association maintains a photo gallery on our website featuring images from past and present badminton events, matches, and social activities.

Some photos may be historical and include individuals who are no longer active members or who have sadly passed away. These images are published to preserve the history and legacy of badminton in the Mayo region and are displayed respectfully.

Where individuals are clearly identifiable in recent photographs, we aim to obtain consent before publication, particularly in the case of underage participants. We do not tag or name individuals unless they are part of a public result, team photo, or have given prior consent (e.g., winning a public competition such as an All-Ireland final).

If you or a family member appear in an image and would prefer it not be shown, please contact us at any time and we will review and remove the image if appropriate.

Secretary.Mayo@badmintonireland.com

Use of Cookies

This website is hosted on Google Sites. As part of its operation, Google may place cookies on your device to deliver services, analyse traffic, and ensure security. A cookie consent banner will appear when you visit the site in compliance with GDPR and ePrivacy rules. Mayo Badminton Association does not set additional tracking cookies of its own. For more information on how Google uses cookies and processes data, please see Google’s Privacy & Terms

Data Storage and Access

Your data is stored securely using Google Forms and Google Drive, which are managed under Google’s own GDPR-compliant infrastructure. Access is limited strictly to authorised members of the Mayo Badminton Association committee involved in league and tournament administration.

We do not share your data with third parties, except where necessary to fulfil the administrative needs of badminton competitions (e.g., verifying registration numbers with Badminton Ireland, resolving league issues, or publicly listing fixtures or results where applicable).

Data Retention

We retain your personal data only for the duration of the current badminton season or competition cycle. After that, data is securely deleted or anonymised unless required for historical record-keeping or statistical purposes (e.g., number of teams per club).

Legal Basis for Processing

Our processing of personal data is based on:

• Legitimate interest in managing and administering badminton competitions, and

• Consent, where explicitly given through form submissions

Consent and Accuracy of Information

You have the right to:

• Request access to the data we hold about you

• Request correction of inaccurate or outdated information

• Request deletion of your data (where applicable)

• Object to or restrict certain types of processing

By submitting any form to Mayo Badminton Association, you confirm that the information provided is accurate to the best of your knowledge and that you consent to its use for the purposes outlined in this notice, including league and tournament administration.

If you are providing information on behalf of a team or group, you confirm that the individuals listed have consented to their details being shared for the purposes of competition management.

To make a data request or raise a concern, please contact:

Secretary.Mayo@badmintonireland.com

Changes to This Notice

We may update this privacy notice from time to time to reflect legal or operational changes. The latest version will always be available on our website.